How to Check Guests In at a Wedding: A Practical Door Plan
Key Takeaway
Prepare a wedding arrival list, QR scanning and a name-lookup fallback. Understand what check-in records and how to handle exceptions.
Before guests arrive
Reconcile confirmed guests, additional guests and any late changes. Give door staff the current list and clear instructions for name lookup, unexpected guests and escalation to a host. Keep a printed fallback in case a phone or network fails.
On a paid Bloomvite event, confirmed guests can use a personal QR pass. Test the complete RSVP-to-pass workflow with a sample guest and a compatible phone browser before the event. Camera permission and connectivity matter.
At the door
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Prepare the staff
Open the event's check-in page with the appropriate access and test the scanner before guests arrive. -
Scan or look up the guest
Use the personal pass where available. If the guest cannot find it, use the name lookup and confirm the right person. -
Review the result
Check the displayed guest and arrival result. A scan is not proof that every additional guest is present. -
Handle exceptions
For duplicate scans or an unexpected guest, follow the host's instructions instead of creating a second arrival. -
Reconcile afterward
Compare the arrivals record with the guest list and note any manual exceptions.
Keep seating and arrival separate
A check-in result records arrival. It is not a promise that the scanner displays a table assignment or handles admission separately for every sub-event. Give guests seating directions through the plan you prepared with the venue.
Product and pricing limits
Bloomvite is free for one event and up to 50 people, including plus-ones and children, with all ten templates and no watermark. You share guest links yourself by text, WhatsApp or your own email. Pro is $39 per event for up to 300 people and adds invitation emails and automatic RSVP reminder emails, envelope reveal, seating, CSV import and QR check-in. Large event is $79 for up to 1,000 people. Guests need no account or app to RSVP.
Check-in and seating require a paid event. A website QR link is different from a personal admission pass. See Bloomvite's check-in feature and pricing.
Frequently asked questions
Do guests need an app?
What if a guest has no pass?
Prepare an invitation first.
Free for one event and up to 50 people, including plus-ones and children. Paid features require Pro or Large.
Create your invitation, free
